The Chairman and his/her Consort should be met immediately upon arrival by a responsible person (preferably the organiser of the event), who should escort them to meet their host
The Chairman should be seated on the immediate right of his/her host, (assuming Royalty or the Lord Lieutenant of Kent is not present)
If the Chairman is required to speak at any dinner or similar function, his/her toast or reply should appear early on the toast list and any background information should be sent to the Chairman in advance
During any speeches, the presence of the Chairman of the District Council should be acknowledged first: e.g. Chairman of the District Council, Town Mayor, others (assuming a Royal visitor or the Lord Lieutenant of Kent is not present)
Precedence should also be noted when asking the Chairman and other guests to perform duties, e.g. the laying of wreaths
Except in cases where the Chairman and his/her Consort are asked to take part in a pre-event reception, the time given should be such that it will ensure their arrival five minutes only before commencement of the dinner, or other function. This arrangement will avoid an unnecessary wait and will permit them to proceed with their host directly to the place reserved for them
A copy of the toast list (if appropriate to the function), or agenda showing the order of proceedings, should be forwarded to the Chairman as soon as possible.