Members of the Licensing Partnership
The Licensing Partnership comprises of Maidstone Borough Council, Sevenoaks District Council, Tunbridge Wells Borough Council and the London Borough of Bexley.
Information we collect
The information we collect from you may include:
- Your vehicle registration number, vehicle ownership checks, vehicle make and model
- Your address, telephone number, emails address
- Contact we have had with you, such as any correspondence and penalty points
- Identification badge
- Image(s) of you
- Personal reference(s)
- Health data
- MOT test certificates(s)
- ‘Hire & reward’ insurance policy(ies)
- Immigration status
- Record of fee payments (excluding debit/credit card details)
- Criminal or motoring offences, cautions or convictions
- Information provided by the Disclosure & Barring Service
Why we collect this information
The information we collect is necessary for the performance of a task carried out in the public interest. We collect this information to process your application for a licence in line with our legal obligation(s) under the Town Police Clauses Act 1847, the Local Government (Miscellaneous Provisions) Act 1976 and the Licensing Act (2003).
Sharing your information
Information in relation to your application may be shared with the local authorities, which make up the Licensing Partnership, for the purposes of processing your application. The authorities are:
- Sevenoaks District Council
- Tunbridge Wells Borough Council
- Maidstone Borough Council
- London Borough of Bexley Council
We are required by law to disclose information about licensed drivers to the Cabinet Office as part of the National Fraud Initiative. They may use it for their own reasons that are different to ours, but they still have to look after it in the same way. View the Cabinet Office privacy information.
We may share your information with a number of other organisations as part of the licensing process such as the Police, Driver and Vehicle Licensing Agency, Home Office and the Department for Work and Pensions, to aid with the detection and prevention of crime. If you have any questions about how these organisations use your data, please contact the Data Protection Officer (see below).
We may also share your information with other local authorities who have signed up to the Kent & Medway Information Sharing Agreement. This allows for early intervention and preventative work, for safeguarding and promoting welfare and for wider public protection. The agreement upholds the protection of personal information under the General Data Protection Regulation and the UK Data Protection Act 2018.
Our software providers will also store your information, but only on our instructions. They won’t use it for any other reasons, and they have to look after it in the same way we would. View the Idox (for PublicAccess) privacy statement and the ClassMarker privacy statement.
What we do with your information
We use it to process your application for a licence under the Town Police Clauses Act 1847, the Local Government (Miscellaneous Provisions) Act 1976 and the Licensing Act (2003). We won't use it for any other purposes without your consent, or without telling you first.
Sometimes we have to provide it to other authorities, organisations or people. This would be for the prevention or detection of crime,or because of legal matters. We don't need your consent to do this, but if we can, we'll let you know if we've passed your information on.
How long we hold your information
We keep your information only for as long as we need it. Once we no longer need it, we will keep it for a set period (a retention period) but not use it. When the retention period expires, we will delete your information from our records.
Access information we hold about you, further information on privacy rights or raise a concern
In all cases your Personal Data will be processed in accordance with this statement and with Sevenoaks District Council’s Privacy Notice, which also provides more information as to your Data Protection Rights.
You can access the information we hold about you at any time. If you would like to do this, have any queries or questions, or want to raise a concern about the way in which we are using your personal information, please contact the Licensing Partnership. You may also contact the Data Protection Officer at firstname.lastname@example.org or write to: The Data Protection Officer, Sevenoaks District Council, Argyle Road, Sevenoaks, Kent TN13 1HG.